Develops board and general body meeting schedule for following academic year
Leads weekly board meetings to discuss board business, including board administration and changes to WMP board Bylaws
Provides a meeting agenda to all board members two days in advance of weekly meeting
Meets with program director and executive board (vice president, director of events, and director of communications) weekly to review Board plans and progress
Receives ongoing updates from board members regarding their program roles, responsibilities, & program activities
Vice President
Works closely with current president to learn president’s responsibilities
Attends weekly meetings with program director and president
Steps in during president’s absence to lead Board or General Body meetings and works with the president to support the needs of other Board members and Web and Social Committee Coordinators
Assumes the duties of the president if the president is unable to serve
Director of Public Relations
Takes detailed meeting minutes at weekly board and executive meetings and uploads in Google Drive within 48 hours of meeting occurring
Heads the Public Relations committee and makes sure everyone stays on task
Sends out email blasts with registration links to mentor/mentees when necessary
Coordinates with Program Director when necessary to draft and schedule email blasts for the organization
Collaborates with Director of Events to create calendar schedule of necessary announcements and tasks for events
Director of Events
Coordinates with resource manager and program director on required inventory prior to planning each event
Completes event planning templates for every event two weeks before each one, accounting for all details
Uploads templates to Google Drive
Templates include all event details, including food, room reservations, stage risers, projectors, projection screens, podiums, microphones and sound systems, event supplies as well as task delegation
Reviews event template with everyone at general board meetings one week prior to event
Organizes and supervises event set-up and take-down
Contacts external photographers when needed for events
Collaborates with Director of Public Relations to create calendar schedule of necessary announcements and tasks for events
Heads the Events Committee and makes sure everyone stays on task
Campus Affairs & Community Outreach Liaison(s)
Coordinates with liaisons from student organizations and campus departments to develop and plan co-curricular events of interest to students
Archer Center, RPI Student Union, Admissions, Student Clubs, Mueller Center
Vets collaborative programming ideas with the board
Assists Director of Professional Development in attending student organization events
Collects responses from female students about their background, leadership roles, and the groups/organizations that they are a part of during events
Edits and submits these to Social Media Manager or Web Manager for posting
Resource Manager
Create and maintain inventory supply sheet on WMP Drive for all events
Maintain organization of storage room and update content labels as necessary
Coordinate with Program Director and Director of Events before events to ensure proper supplies are picked up and delivered
Coordinates with Program Director if more supplies are needed for events
Responsible for bringing inventory to and from events
Director of Program Assessment
Prepares registration links for all events
Develops new surveys and/or updates previously used surveys for each event
Emails drafts of surveys to executive board one week before event, then sends to Director of Public Relations for distribution
Runs check-in, and post event check-out, at events to monitor attendance
Creates and updates log of event statistics for each event on WMP Drive
Log indicates attendance and feedback
Vet collaborative programming ideas with the board
Director of Professional Development
Attend all professional development events and write follow-up article/review for WMP website
Coordinates with liaisons from professional development student organizations, professors, and outside companies/professionals
CCPD, Academic Departments, national student run organizations
Creates professional posts for social media a minimum of twice a semester
Highlighting women in STEM fields
Inviting mentors/mentees to answer questions about their co-op, internship, undergraduate research, or study abroad experiences and writing short article or interview summary
Vet collaborative programming ideas with the board
Mentor/Mentee Relationship Coordinator
Reports mentor/mentee partnership issues to program director
Drafts monthly tips for mentors and mentees on ways to maintain their partnerships and submits them to the website coordinator and social media manager for posting
Works with a small team to complete the matches of the mentors and mentees over the summer
Communicates with mentors and mentees to facilitate the resolution of any issues
Reviews documents from Program Director that gets sent out to the Women’s Mentoring Program during the summer
Invites mentors and mentees to share success stories about their partnerships to write up and post to our website and social media platforms, i.e. how did the mentor or the partnership assist the mentee to make new friends, adjust to college life, meet one of the mentee’s first year goals, resolve an issue, etc.
Website Manager
Coordinates with board and program director to plan overall look, content, and maintenance of website
Monitors website, posts timely event announcements and additional information as determined by the Board
Communicates with Social Media Coordinator, Director of Events, and Director of Public Relations
Social Media Manager
Plans overall look, content, and maintenance of Facebook, Snapchat, and Instagram profiles
Collects social media updates from Board and reports out on ongoing social media projects at weekly Board meetings
Coordinates with the Website Coordinator to post event registration and post-event surveys through links from the WMP website
Writes a monthly “Member of the Month” profile to post to the website/social media highlighting students in the program at the beginning of each academic month
Plans weekly fun posts to increase membership involvement including #MentoringMonday/#MentoringMatters, #WomanCrushWednesday, and #ThrowbackThursday
Photographer
Attends and photographs at all WMP events and uploads to google drive
Coordinates with Social Media Coordinator and Website Coordinator on new content
Attend weekly board meetings
Freshmen Representatives
Helps Resource Manager with setup and cleanup for events
Attends events with board and helps where needed
Plans and executes spring event with other Freshman Rep.
